Executive Personal Assistant

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Executive Personal Assistant
Company: OM Bank (Old Mutual)
Location: Johannesburg (Hybrid Work Model)
Job ID: JR-68931
Employment Type: Full-Time
Closing Date: 18 July 2025 at 23:59

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Role Purpose:

To provide high-level administrative and operational support to 4 Executives at OM Bank. This role involves managing calendars, preparing reports, organizing events, and ensuring optimal efficiency in executive workflows — contributing to the bank’s purpose of enabling African prosperity.

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Key Responsibilities:

Executive Support & Administration

• Schedule meetings, appointments, and travel itineraries for executives

• Take and prepare minutes of meetings, track follow-ups

• Prepare correspondence, documentation, reports, and presentations

• Maintain filing systems, databases, and task lists

• Handle sensitive information with strict confidentiality

Data Management & Reporting

• Collect, compile, and analyze data for standard reporting

• Support budget tracking and financial document management

• Use tools like Microsoft Office Suite and internal systems to produce reports

Office & Workflow Management

• Independently manage personal monthly schedule and prioritize executive tasks

• Support simple procurement processes and documentation

• Ensure compliance with OM Bank’s operational procedures and regulatory codes

Travel & Event Coordination

• Book travel and accommodation for executives and team members

• Assist in planning internal and external business meetings/events

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Role Requirements:

• Minimum Experience:

  • At least 3 years supporting senior management in a similar capacity

• Qualifications:

  • Relevant qualification (Secretarial/Admin/Business) – Advantageous

  • Training in minute taking and advanced diary management – Preferred

• Skills & Competencies:

  • Diary & calendar management

  • Excellent communication (written and verbal)

  • Strong data reporting, analysis, and Microsoft Office skills

  • Budget monitoring and basic financial acumen

  • Discretion, professionalism, and organizational excellence

• Key Behaviors & Competencies:

  • Directs Work & Drives Results

  • Manages Complexity

  • Tech Savvy & Optimizes Work Processes

  • Ensures Accountability & Plans and Aligns

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What Sets This Role Apart?

• High-impact exposure to executive-level operations

• Diverse, fast-paced work environment with career development potential

• Hybrid setup allowing for flexibility and autonomy

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