Divisional Assistant

Divisional Assistant – Commercial

Reference Number: SAA250730-3
Closing Date: 08 August 2025
Location: Kempton Park, Gauteng, South Africa
Division: Commercial
Job Type: Permanent

Purpose of the Role:

To provide high-level administrative, clerical, and executive support to the Commercial division. The role ensures smooth day-to-day functioning of the division, manages communication and coordination, and supports project and governance initiatives. The successful candidate will work independently, anticipate needs, and proactively improve processes and systems in support of strategic objectives.

Key Responsibilities:

🔹 Administrative Support

Manage daily administrative tasks for the Commercial division
Schedule and manage executive diaries and appointments
Coordinate meetings: book venues, prepare materials, arrange catering and access
Screen calls, emails, and correspondence for the executive office
Maintain filing systems and records

🔹 Financial & Governance

Assist with budgets, reports, purchase orders, and invoice processing
Capture journal entries and prepare accruals
Ensure adherence to internal governance standards and the PFMA
Support financial recordkeeping and reporting

🔹 Project Support

Coordinate projects, manage timelines, resources, and documentation
Ensure delivery of high-quality outputs aligned with scope and budget
Track project deliverables and governance compliance

🔹 Operational Coordination

Arrange local and international travel (flights, accommodation, car rental, visas)
Track management team leave, timecards, and performance documents
Assist with onboarding logistics: IT equipment, workspace setup

🔹 Communication & Documentation

Prepare reports, presentations, business documents, and board submissions
Handle internal and external communication professionally and promptly
Draft and manage formal correspondence and meeting minutes

Minimum Qualifications & Experience:

Grade 12 (Matric) – NQF Level 4
Diploma in Secretarial or Business Management – NQF Level 6 (essential)
Bachelor’s Degree in a relevant field (advantageous)
5+ years’ experience in senior administrative/secretarial roles
Experience in the airline industry is a plus

Key Skills & Competencies:

Advanced MS Office proficiency (Excel, Word, PowerPoint)
Experience with SAP and financial systems
Diary and travel management
Business writing & report compilation
Project coordination and governance tracking
Understanding of PFMA and other regulatory frameworks
Strong organizational, planning, and time management skills
Commercial and financial acumen
Exceptional communication and interpersonal skills
Discretion and ability to handle confidential information

Key Attributes:

Proactive and self-motivated
Flexible and adaptable
Customer-centric with strong stakeholder engagement skills
High ethical standards and integrity
Results-driven and detail-oriented
Team-oriented and collaborative

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Divisional Assistant – Commercial