Administrator: Parts Receiving

Reference Number: MOT250815-8
Closing Date: 25 August 2025
Job Type: Permanent
Branch/Department: Parts Incorporated Africa – Bloemfontein
Location: Bloemfontein, Free State, South Africa

Company Overview

Parts Incorporated Africa is looking for a Receiving Administrator to join its Bloemfontein branch. The purpose of this position is to manage the receipt of goods, match orders accurately, and maintain a well-organized filing system. The successful candidate will report directly to the relevant manager.

Position Overview

Process all returned parts for claims immediately according to work instructions
Maintain clear and traceable documentation
Communicate closely with the Technical Department when needed
Maintain a clean and organized work area
Adhere to company policies and procedures
Report any discrepancies to the supervisor without delay

Specific Role Responsibilities

Ensure immediate processing of all parts returned for credit, per the prescribed procedures
Handle both internal and external queries related to returned parts
Verify that all returned parts are accompanied by the correct documentation
Follow the evaluation process for returned parts strictly
Liaise with the Technical Department regarding any unclear returns
Apply the “clean deck” concept to maintain order
Communicate with customers about returned-for-credit (RFC) parts
Return stock to inventory without delay
Assist with stocktake procedures
Support the area coordinator to ensure continuous workflow
Assist other departments when needed
Allocate one hour daily to dispose of faulty/unsellable imported goods
Assist with checking RFC goods when there are no items to bin

Qualifications and Experience

Essential: Grade 12 / Matric certificate
Preferred:
- 3+ years’ experience in a similar role
- Familiarity with ELCB system
- Technical background
Strong customer service and communication experience
Must be honest, reliable, and trustworthy
Clear criminal record

Skills and Personal Attributes

Good verbal and written communication skills
Ability to work independently and under pressure
Strong sense of integrity and honesty

CLICK HERE TO APPLY

Administrator: Parts Receiving