Administrative Assistant: Offer Management – Road Accident Fund
Location: Johannesburg, Gauteng
Employment Type: Fixed-Term Contract (12 months)
Salary: R244,732.00 per annum
Closing Date: 20 September 2024
Job Overview
The Road Accident Fund (RAF) is hiring an Administrative Assistant for the Offer Management department. The role involves providing administrative support, ensuring compliance with internal processes, handling office coordination, and managing documents efficiently.
Key Responsibilities
1. Compliance Administration
- Maintain written documentation related to departmental activities.
- Ensure adherence to internal policies and standards.
- Stay updated on internal controls and business objectives.
2. Office Coordination
- Follow up on outstanding matters.
- Handle and respond to requests within set timelines.
- Ensure availability of office stationery.
- Verify and validate documents before capturing.
- Keep registers and systems updated.
- Identify and report duplicate documents or queries.
- Allocate reference numbers and capture documents on different systems.
- Assign matters to responsible team members.
- Draft and send letters to stakeholders.
3. Meeting Support
- Arrange meetings for the department.
- Take and distribute minutes as per governance standards.
- Track outstanding matters in a register.
- Follow up on meeting resolutions.
- Manage team diaries and confirm meeting schedules.
- Schedule appointments with internal and external stakeholders.
4. Document & Records Management
- Maintain records management and filing systems as per RAF policies.
- Ensure filing system is up-to-date and functional.
- Retrieve documents when required.
- Ensure confidentiality of documents.
- Acknowledge receipt of documents, allocate file numbers, and update systems accordingly.
Required Qualifications & Experience
- Matric/Grade 12 Certificate
- 1 year of administrative experience in a similar environment.
Skills & Competencies
Behavioural
- Strong planning, organizing, and coordinating abilities.
- Ethical, responsible, and client-service oriented.
- Good decision-making and problem-solving skills.
Technical
- Computer literacy (MS Word, Excel, PowerPoint).
- Strong administrative, writing, and document management skills.
- Basic understanding of Supply Chain Management (SCM) processes and financial acumen.
Post a Comment