Office Administrator Job Opportunity – Momentum Group
Location: Cape Town, Western Cape, South Africa
Company: Momentum Group
Department: Group Digital and Technology
Job Type: Permanent
Work Arrangement: Hybrid (Remote opportunity available some of the time)
Closing Date: 12 July 2026
Reference Number: MMH260630-1
About the Position
Momentum Group is looking for a professional and organised Office Administrator to join its Group Digital and Technology team in Cape Town. The successful candidate will provide administrative support to managers and team members while ensuring the smooth day-to-day running of the office, coordinating workflows, managing financial administration, and maintaining excellent service standards.
Key Responsibilities
As an Office Administrator, you will:
Manage incoming queries, calls, and service level agreements (SLAs).
Process invoices, journals, and other financial transactions.
Reconcile supplier accounts and maintain accurate financial records.
Prepare reports on financial transactions and budgets.
Arrange domestic and international travel for team members.
Coordinate meetings, events, and functions, including catering and logistics.
Order and manage office supplies and equipment.
Maintain office databases, records, and filing systems.
Support the onboarding and induction of new employees.
Manage team diaries and schedules.
Liaise with internal and external stakeholders to resolve queries.
Keep accurate records of meetings, calls, and work completed.
Assist with work allocation within the team.
Support continuous improvement initiatives and maintain compliance with company policies.
Minimum Requirements
Applicants should have:
Grade 12 (Matric) or an equivalent qualification.
A qualification in Office Administration or Secretarial Studies.
At least 2–3 years of relevant administration experience.
Experience in the financial services industry will be an advantage.
Good knowledge of Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
Knowledge of business systems such as payment and travel booking systems.
Skills and Competencies
The ideal candidate should have:
Excellent administrative and organisational skills.
Strong calendar, diary, and travel management abilities.
Experience coordinating meetings, events, and office logistics.
Excellent verbal and written communication skills.
Strong stakeholder and customer service skills.
The ability to handle confidential information with discretion.
Good financial administration skills, including invoice processing and budget tracking.
Strong problem-solving and decision-making abilities.
Excellent attention to detail and accuracy.
The ability to manage multiple priorities and meet deadlines.
Advanced computer skills and experience using digital collaboration tools.
A professional attitude, reliability, and the ability to work well in a diverse team.
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